Every successful person on interaction has mentioned the importance of planning and organising skills to achieve goals. Below quote manages to convey the soul of planning and organising skills.
The key is not to prioritise what’s on your schedule, but to schedule your priorities.– Stephen Covey
For people looking forward to being successful in their respective fields, maintaining a proper balance of planning and organising skills is very necessary. An individual needs to be able to manage time, various tools available as well as resources properly to achieve the objectives set.
You have to maintain a balance between your work as well as time. In a similar fashion the person governing you and your team has to plan and maintain work, resources as well as time for every individual under them. And it repeats in the same fashion for higher-ups.
If you do not want to live in a world full of chaos then, consider honing your planning and organising skills! Because without them going to the world will turn out to be so chaotic, no-one will be able to clear that mess! planning and organising skills are like the two best friends who cannot do without each other. Thus that combination has been always appreciated in the corporate field.
What is planning?
Planning is the process of working out every important aspect in your path to grasp your set target. For planning Benjamin Franklin very relevantly quoted:
“Once an individual fails to plan, he is prone to planning a failure” – Benjamin Franklin.Tweet
For instance, if you have a target set for 2 hours of study in a day. Then the planning for the same will be,
- assigning the time slots,
- making room of 2 hours for study, and
- keeping the plan flexible (allows to achieve the target with or without any discrepancies)
What is organising?
As it goes for planning the apparent “best friend” i.e., organising skills do not fall very far away. In layman’s language you can define organising as an antonym to mess. While planning is working out a method, organising is to maintain that method according to your suitability.
- It can include prioritising tasks during the day.
- It can also include you making sure to manage your time better.
As had been rightly mentioned by Carl Gailleard who was the Former Chief Executive at the Association of Graduate Recruiters,
“Having the ability to articulate to the employer your abilities, through evidence, is the key to success”
Planning and organising skills: during the recruitment procedure
It has been pointed out by various researches and surveys, that planning and organising skills indeed are essential. They are considered of very high standards by various recruiters. Often the interest in planning and organising skills is not put upfront by the recruiters.
This can be a test put forth for you to clear. Because, no matter the level of talent you possess, lacking planning and organising skills can result in a chaotic disaster at the workplace. No one is seeking that for maintaining a friendly and comfortable environment.
Some of the usual questions or phrases that brought to use by various recruiters in search for candidates with planning and organising skills are as below,
- “Prove you are flexible at managing your work”
- “Are you able to maintain attention to details?”
- “What are your tactics to balance time as well as budget in the best manner possible?”
- “Will you be able to research with results showcasing utmost clarity?”
- “Do you have it in you to, inculcate and implement changes?”
Above are some of the phrases and questions that are taken lightly by a candidate. But at times these questions might bring in the final decision. Not being able to give a satisfactory answer can get you knocked out of the recruitment process. Candidates are assessed on various skills but planning and organising skills are among those on top priorities.
The above phrases are a very good example of quick-witted and differently formulated similar questions. Therefore, always look out for such catchy phrases or questions. These can be your quick clue to the recruiters requirements. Knowing the requirements, you can easily adapt and get yourself prioritised.
What can be various ways to organise?
One thing we have come clear about is a, it is very necessary to organise before you plan any action or work. Therefore various ways to organise can be,
Ability to Multitask
To organise well you should be habitual of being able to juggle multiple tasks together.
Getting things or tasks prioritised
It is very necessary for managing things to ensure their priorities. Once a task is assigned a certain priority you know when and how much time to plan for that particular task.
Keep your progress throughout the day recorded. This will help you keep check of what needs to be done next.
Undergoing proper research
Always make sure to know every setback that your project or the work you have assigned for the day. This can be done through proper research. Knowing the setback will help you find the quick solution and thus move forward. No worries while moving ahead!
One of the very important factors of organising skills is being able to manage time. For example you should have the willpower to provide social media 20 minutes between 4 hours of studying. This is the time management you require and one of the most important organising skills are present.
Ability to communicate
Now ability to communicate comes in when you are working with a team. To sustain your organising skills when working with the team, you should be able to communicate yourself very clearly to your team members. This helps you attain the planning that provides further development towards your aim.
Learn more about: How to improve communication skills?
How can you develop the above mentioned skills?
It is easier to point out certain skills that will help you in honing your planning and organising skills. But is it easier to develop those skills? With various resources that have come to light regarding the development of organising skills, you develop planning and organising skills during the below mentioned events,
When you are a student, you get assigned various assignments and you have to manage them as well as work in groups or seminars etc. Therefore during studies you develop organising skills.
Learning from Extra Curricular Activities
If remembered correctly, the included event organisation, social event management, racing charity for a cause, going on school trips. All these are activities inculcated organising skills in individuals prone to them.
Being an employee
Yes being an employee has also helped you learn how to manage workload, you’ve learnt teamwork, you also have developed skills of keeping clear targets etc. This is all the result of learning and growing while being an employee.
While you are planning your travel, you have to plan out every other day for your stay, you have to plan out the booking of the tickets, to the cabs that come to pick you up at the airport and such arrangements. Therefore travelling is also a very important aspect in developing planning and organising skills.
What are various advantages of planning and organising skills?
Planning and organising helps you with attaining a sense of direction.
With lack of well organised plants various institutions organisations and companies have trouble deciphering the steps in the long run. If we fish out examples, for instance we had something planned out that seemed to be working for the short term but now suddenly anything do not make sense anymore.
These problems can be looked after by planning and organising everything, undergoing every aspect like priority, time, finance etc. Therefore planning and organising skills can help you think for the long-term and thus saving you many troubles in present.
Helps you focus on work objectives and results.
Plans are organised in a manner that they have the tendency to keep the person possessing them focused on to the final goal. This helps you fight off various distractions that you might have in the path of success. Therefore planning and organising skills keep you motivated towards attaining your goal.
The basis for teamwork is established.
When two groups which are very diverse from each other have to work together then the planning and organising skills come into play. The developed and enhanced planning and organising skills can make these two diverse teams come together and work as a team. For example, carpenters and the plumbers have to work together. This can only be established by a well organised plan.
You can have your problems anticipated and learn to adapt changes.
It is very useful especially when it comes to any force coming natural chal main team that can be out in advance. This can help people in the affected areas survive conditions like femine, increased fuel price etc. These arrangements through planning and organising skills ahead of time help cope with the problem in a much easier way.
Planning and organising skills prove to be obligated for any other force coming management skills.
Only after undergoing the required planning and organising procedure, can an organisation be established. Thus every other skill follows the planning and organising skills. On planning and organising the future profits in an organisation can you finally lead to further development. Hard skills and soft skills accompany organising skills and planning skills but definitely a step behind!
How can various planning and organising skills be highlighted on your CV?
Do not ever forget to mention your planning and organising skills on your CV. As mentioned earlier many of the recruiters are looking for people with developed planning and organising skills. The mention of these skills on your CV will be an asset to you in the recruitment process. Some of the ways you can who is in the planning and organising skills in your CV are,
- Setting goals
- Have set a deadlines
- Ability to establish priorities
- Highly developed communication skills
- Presenting a demo of your planning and organisational skills
- Strong decision making skills
Planning and organising skills have very high dependency on each other. One cannot be in the proper proportion if the other is absent or does not exist in the right proportion. Planning and organising skills are prioritised by recruiters. Having mastery over these two basic skills can help you aim for the target and achieve it. Some of the methods to hone these skills can be time management, communication, research, multitasking.
Recommended Books for Planning and organisation skills:
This article is contributed by Ms Rashi Arera. Passionate about writing, Rashi sees herself as an artistically inclined and intellectually dominant individual. Writer by profession, her goal is conveying knowledge while maintaining relatability.
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